You can create a company letterhead online for free by filling a small form with your company name, address, contact details, and a brand accent color, then downloading a vector SVG file directly from your browser — no account, no upload, and no installed software required. The output is a single, self-contained SVG document: a clean header, a colored accent rule, right-aligned contact lines, and a footer that repeats the company and website. The page keeps a large blank body area so the same header sits on top of letters, proposals, invoices, and email attachments without redesigning the rest of the page. The tool works as a productivity utility: it accepts bounded text, validates a six-digit accent color, escapes every character that could break XML, and shows the exact same string in both preview and download. Below is what the fields are, how to fill them, what to check before you print, and the limits the tool does not try to cover.
What fields a free company letterhead actually needs
A traditional letterhead is just a header, a footer, and a lot of empty space. The header tells the recipient who the letter is from and how to reach you; the body is left for the actual letter content; the footer quietly repeats the most important contact. With the Letterhead Generator, the form mirrors that structure: a required company name, an optional tagline, up to three non-empty address lines, optional phone, email, and website fields, plus a single accent color for the horizontal rule and the footer divider.
Every optional field has a documented limit. The tagline, phone, email, website, and each address line are capped at a specific length so the layout does not overflow. The company name itself is required and capped at 80 characters. The accent color must be a complete six-digit hexadecimal value in #RRGGBB form, the same format the browser's color picker already produces. If you do not enter a tagline or a phone number, those positions do not reserve fake content; they simply do not render. The address rejects a fourth non-empty line rather than hiding it beyond the visible header.
| Field | Required? | Limit | Where it appears |
|---|---|---|---|
| Company name | Yes | 80 characters | Top-left header and footer |
| Tagline | No | Bounded | Top-left, directly below the company name |
| Address lines | No | At most 3 non-empty lines | Right-aligned contact block |
| Phone | No | Bounded | Right-aligned contact block |
| No | Bounded | Right-aligned contact block | |
| Website | No | Bounded | Right-aligned contact block and footer |
| Accent color | Yes (default applied) | #RRGGBB, six hex digits | Header rule and footer divider |
How to create your letterhead online
- Open the Letterhead Generator in your current browser tab. No sign-up or login is required, and nothing is sent to a remote server.
- Type your company name in the first field. This is the only field that is strictly required, and it is capped at 80 characters.
- Add an optional tagline if your company uses one, for example a positioning line, founding year, or service descriptor.
- Enter the postal address on up to three non-empty lines. A fourth non-empty line is rejected so nothing falls off the visible header.
- Fill in any combination of phone, email, and website. Blank optional fields stay blank; they do not produce placeholder content.
- Pick an accent color from the color picker. The field accepts a full six-digit value in #RRGGBB form, and the picker supplies that format automatically.
- Click the Generate button. The preview now shows the exact SVG markup that Download will save.
- Read every visible detail in the preview: spelling, line wrapping, contact accuracy, accent contrast, and spacing between the header and footer.
- Click Download to save the SVG locally. The file is named after a sanitized version of your company name.
- Edit any field afterward and the previous preview is cleared, so an old download cannot accidentally represent new inputs.
Inside the SVG you download
The file you save is a single SVG document, not a raster image. It uses a fixed 816 by 1056 logical viewBox with matching width and height attributes, which the tool treats as a layout choice for a portrait workspace rather than a calibrated paper size. The page is white, the foreground text uses a safe font-family fallback, and every visible element sits at fixed logical coordinates so the layout does not drift between viewers. The accent color you picked appears only on the horizontal header rule and the footer divider; every other color in the design is a fixed neutral value chosen for readability.
Every string you typed is inserted only after XML entity escaping. Ampersands, angle brackets, quotes, and apostrophes become safe text entities, so a company named "North & Pine" stays visible text and script-looking input cannot become an SVG element. Contact lines are ordinary SVG text nodes, and no user value is copied into an event handler, a style block, a link, or a foreignObject. The output does not embed a logo, signature, QR code, tracking pixel, remote font, or external asset, which keeps the file portable across email clients and word processors.
| Element | What it contains |
|---|---|
| Root SVG | Fixed 816×1056 viewBox, white background, accessible image role, aria-label based on the escaped company name |
| Header text | Company name and tagline at the upper left |
| Accent rule | Horizontal line in the chosen #RRGGBB color |
| Contact block | Right-aligned lines in the order address, phone, email, website |
| Footer | Company name and website, separated by an accent divider |
| Body area | Large empty region kept for your letter content |
Placing the letterhead in your document workflow
An SVG letterhead drops into most workflows with very little friction. In a word processor or layout application you insert it as an image at the top of a blank document, then write or paste the body of the letter underneath. For email, you can embed the same SVG in your signature through a tool that accepts vector images, or you can flatten it to PNG if your mail client only accepts raster signatures. For print, you open the SVG in your editor of choice, set the page size in that editor's page setup, and let the application scale the canvas to fit.
Before you send or print, verify a few practical items. Check that the printer scaling matches your expected paper size, because the SVG itself does not declare a calibrated inch or millimeter. Check the document margins so the header does not sit too close to the page edge. Confirm that you actually have permission to use the company name and any branded wording, since the letterhead is a layout tool and not an authorization system. If you are placing the letterhead above a generated invoice or receipt, the Invoice Generator and the Receipt Maker produce documents in the same neutral style, so the header reads consistently across your correspondence.
Choosing the accent color and other layout decisions
The accent color is the only visual choice the form exposes. Because it appears on the header rule and the footer divider, picking the same color as your logo or website header keeps a branded letterhead coherent. The tool validates the format as a six-digit #RRGGBB value but does not compute brand contrast compliance, so you should still check that the accent reads clearly on a white background and that it does not clash with other branded assets. Other foreground and background values are fixed neutral design colors intended to remain readable.
For the tagline, prefer a short positioning statement rather than a long slogan; the field has a bounded length and the layout reserves a single line below the company name. For the address, two lines is usually enough (street on the first, city, postcode, and country on the second), and the third line is available for a building, suite, or region. Order your contact lines so the most-reached channel, usually email or website, sits where readers expect it.
What this tool does not do for you
A clean header is not the same as a verified identity. The Letterhead Generator is not a trademark search, a corporate registry, a legal stationery service, a postal validator, an email verifier, an accessibility audit, a print preflight, or an identity authentication tool. A polished letterhead does not prove that the named organization exists or that the sender is authorized to use it; you remain responsible for brand permission, accurate contact details, applicable legal disclosures, and the document content placed beneath the header.
The 816 by 1056 canvas is a disclosed layout choice, not a guaranteed physical paper size. A browser, editor, office suite, PDF converter, or printer can scale the SVG, and the physical output depends on the downstream application's page setup and hardware. Likewise, the color picker accepts any well-formed hex value, but the tool does not certify that one chosen accent satisfies your organization's accessibility policy. If you need an official paper template, a regulated letter format, or a verified brand mark, treat the letterhead as a starting layout and validate it against the rule that applies to your situation.